Privacy Policy
EFFECTIVE DATE: February 9, 2026
The Podcast Trailer LLC (“The Podcast Trailer,” “we,” “us,” or “our”) respects your privacy and is committed to protecting it through this Privacy Policy. This policy explains how we collect, use, disclose, and safeguard your information when you visit our website, use our services, or interact with us in any way.
By accessing or using our website or services, you agree to the terms of this Privacy Policy.
1. Information We Collect
We may collect information about you in a variety of ways, including:
Personal Information
Information you voluntarily provide to us, such as:
Name
Email address
Phone number
Company or organization name
Billing and payment information
Event or project details you submit through forms, email, or scheduling tools
Media and Content
Audio, video, photographs, or other media recorded during podcast sessions, live events, depositions, or productions
Files you upload or provide for editing, storage, or delivery
Automatically Collected Information
When you visit our website, we may automatically collect:
IP address
Browser type
Device information
Pages visited and time spent on the site
Referring URLs
This data is used for analytics, security, and site optimization.
2. How We Use Your Information
We use the information we collect to:
Provide and manage our services
Schedule sessions and communicate with clients
Process payments and invoices
Deliver recorded content and media files
Improve our website and services
Respond to inquiries and customer support requests
Comply with legal and contractual obligations
We do not sell your personal information.
3. Media Ownership and Confidentiality
Unless otherwise agreed to in writing:
Clients retain ownership of their recorded content
We treat all client recordings and files as confidential
Some projects (such as legal proceedings, depositions, or private corporate events) may involve heightened confidentiality requirements. We respect and adhere to all agreed confidentiality terms.
4. File Storage and Security
Client files may be stored using:
Secure local storage systems
Encrypted drives or servers
Trusted third-party platforms used solely for file delivery or collaboration
We take reasonable technical and organizational measures to protect your information from unauthorized access, disclosure, or misuse. However, no method of transmission or storage is 100% secure.
5. Sharing Your Information
We may share your information only:
With trusted service providers (such as payment processors, scheduling platforms, or cloud services) necessary to operate our business
To comply with legal obligations or lawful requests
To protect our rights, safety, or property
We do not share or sell personal information for marketing purposes.
6. Third-Party Services
Our website and services may use third-party tools such as:
Scheduling platforms (e.g., Calendly)
Payment processors (e.g., Stripe)
Analytics tools (e.g., Google Analytics)
These third parties have their own privacy policies, and we are not responsible for their practices.
7. Cookies and Tracking Technologies
We may use cookies or similar technologies to:
Improve website functionality
Analyze site traffic
Enhance user experience
You can control cookie preferences through your browser settings.
8. Your Privacy Rights
Depending on your location, you may have the right to:
Request access to your personal information
Request correction or deletion of your data
Opt out of certain communications
To make a request, contact us using the information below.
9. Children’s Information
Our services are not intended for children under the age of 13. We do not knowingly collect personal information from children.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised “Last updated” date.
11. Contact Us
If you have questions about this Privacy Policy or our data practices, contact us at:
The Podcast Trailer LLC
Email: info@thepodcasttrailer.com